We are getting down to the wire so Cindy and I decided we should have another meeting to work on details. We've scheduled the Dean's conference room for 2 p.m. next Tuesday, 9/12. If you can't get away to attend in person, please try to join us by conference call. Please RSVP to Cindy or me by Monday afternoon. We plan to talk about registrations, explain issues with the hotel, and develop an action plan for the days of the conference. Let me know if you have agenda items. Agenda to follow.
Cindy - will attend
Paula - will attend
Kevin - not available to attend
Diana - will attend
Ann - will attend
Julie - will attend
Lisa - teleconference at 406-444-2957
Some of you may have noticed that the rates posted on Mandalay Bay's website for 9/24 and 9/25 have dropped like a rock over the past few days. As of today, the regular rate is $129/$129. Our group's contract rate is $159/$159. I've been told a group that reserved 1000 rooms cancelled in the last few days, which is why the rate is so low for our dates. (If you look at 9/22, 9/23, 9/26 and 9/27, you'll see they are still $329/$309/$169/$189.)
So, in an effort to make things right, everyone who books under the WestPac group will be upgraded to THEhotel, Mandalay's luxury tower. The rooms are all suites with parlors and 1-1/2 baths, wireless internet and in-room fax/printers. See photos at http://www.mandalaybay.com/pictures/thehotel/.
Also, for anyone who has booked additional nights (9/22, 9/23, 9/26 or 9/27), the hotel will honor our conference rate of $159.
Also, I've asked for discounted tickets to see the 7:30 Mamma Mia show on Monday.
With the assistance of Ann Jarrell, we have scheduled tours of the Lloyd George Federal Courthouse, for Tuesday afternoon.
Participants will need to pay $15 to cover the cost of lunch and transportation.
We will rent cars from the motor pool to transport everyone to the Courthouse. Judge George will give the tour, which will last 45 minutes and will include the Marshall's area and the holding cells.
After the tour, there will be a buffet lunch set up in the Courthouse library.
After lunch, we will tour the Lionel Sawyer & Collins Library and the Clark County Library. Then we will transport everyone back to the hotel.
Members of the LAC attended the 2006 Westpac Luncheon and Business meeting at the AALL Annual Meeting in St. Louis. We met at Mosaic on Tuesday afternoon and were served a delicious meal, including an especially tasty gazpacho. Sara Mauldin and I reported on plans for the upcoming Las Vegas meeting and distributed the poker chips. We also assured the group of our intention not to go over budget. There seems to be a lot of interest in attending; everyone wanted a poker chip and several people asked about hotel registration.
Just a reminder (and for clarification), our next meeting will be Thursday, July 6, at 10 a.m. in the Dean's conference room. If you want to be conferenced in, just give me (895-2413) or Cindy (895-2327) a call by 9:30.
The preliminary education program is now live on the site. The information included reflects what we have now. Feel free to let me know of any changes, and I'll make sure they're added.
Here is the too-cool poker chip Cindy and I ordered for the Westpac conference. We will be sending 75 to AALL to be handed out at the Westpac luncheon and the remaining chips will be giveaways at the conference in September. Also, Sarah made neat bookmarks with Tom's conference logo and dates to be handed out at AALL.
Possibilites for more fundraising were discussed. Paula proposed creating a table that listed various amounts for various sponsorship opportunities. (Breaks, exhibit tables, program cover, etc.) The committee thought it was a good idea. Amounts were discussed. Paula will draft a cover letter and table of sponsorship opportunities. Possible sponsors were discussed.
The first evening reception will be in the UNLV Law Library circulation area and will be sponsored by the Boyd School of Law.
The second evening reception will be at the Border Grill in Mandalay Bay. Menu and seating options were discussed. It was decided not to have an open bar because of the expense. A cash bar will be available in the restuarant.
Cindy reported that she is looking into shuttle companies to provide transporation to and from the hotel. The shuttle will probably cost in the range of $700/day, which is going to be a considerable expense.
BNA is going to donate the gift bags
Sara reported that she has drafted an e-mail featuring the logo that Tom designed. She will send it to the following list-servs: WestPAc, SCALL, NOCALL, Law Lib, LLOPS, NEVLL, and NLA. Sara asked if we could get T-shirts with the logo that we could then raffle off at AALL. The committee thought it was a good idea.
Cindy suggested purchasing a Las Vegas sign and a cut out of Elvis to put at the AALL table. The committee thought it was a good idea.
Diana and Matthew photographed WestPac Willie in various spots around town. They wer able to able get to the Clark County Law Library, but not the Federal Law Library.
The next committee meeting will be on Tuesday May 16th. It will be held at 2:00 p.m. at the Law School. We've had a request for teleconferencing in some members so we will hold it on the 2nd floor in our Dean's conference room. If you'd like you can meet us at the Circ desk in the library then you won't have any trouble finding it. Please let either Paula or I know if won't be able to attend.
We have received two estimates for the food only portion (beverages are separate depending upon how many are ordered)of Border Fiesta I at $6,200 and Border Fiesta II at $6,900. This price does include the sales tax and service charge. I will bring copies of the estimates to the meeting.